DELHI CHARTER TOWNSHIP REGULAR MEETING DOWNTOWN DEVELOPMENT AUTHORITY OCTOBER 23, 2007

The Downtown Development Authority Board of Directors met in a regular meeting, Tuesday, October 23, 2007 in the Multipurpose Room at the Community Services Center, 2074 Aurelius Road, Holt, Michigan. The Pledge of Allegiance was recited.

MEMBERS PRESENT:
Howard Brighton, Kim Cosgrove, Ted Darbor, Stuart Goodrich, Howard Haas, Nanette Miller, Jane Olney, and DiAnne Warfield

OTHERS PRESENT:
Al McFadyen, DDA Director, Helen Harrison, DDA Secretary

APPROVAL OF MINUTES
Goodrich moved, Olney supported, to approve the September 25, 2007 meeting minutes. Mrs. Cosgrove noted the minutes reflected she reported the fund balance when she had reported the cash & investments. With this notation, a voice vote was recorded as all Ayes.

PUBLIC COMMENT
There was no public comment.

SET/ADJUST AGENDA
Agenda item #4 will be moved up and voted on after presentation #2.

PRESENTATION

1. Jerry Sosnowski & Rob Sherman, DLZ – Progress Report on Holt/Aurelius Improvements

Mr. Sosnowski reported on the final design plans for the improvements to the DDA’s property at the
northeast corner of Holt and Aurelius. Mr. Sosnowski indicated some problems with relocating the
utilities on that corner. He distributed a concept for an LED sign. He stated that DTN Management
will be changing the lighting in the shopping center parking lot. The Board discussed the possibility
that DTN may build one more condominium at the shopping center.

2. Bob Ford, Landscape Architects & Planners – Enhancements to the DDA property located at the southeast corner of Holt and Cedar

Mr. Ford reviewed the landscape materials already in place at this corner and the reason a new design was created for the space. The old plant materials are either dying, or too large for the site. The new plan also includes concrete columns and decorative iron artwork. The idea is to make the corner more attractive since it is a main entrance to the Township. The board suggested that strong consideration be given for materials that can be easily maintained and are skateboard and bicycle unfriendly.

Business Item #4

4. Approve Enhancements to the DDA’s property at the S.E. corner of Holt and Cedar

Olney moved, Goodrich supported, that the Delhi Charter Township Downtown Development Authority Board of Directors accept the design and construction observation services proposal in the lump sum of $7,500 of Landscape Architects and Planners, dated September 20, 2007 for improvements to the DDA’s parcel at Holt and Center. It is further moved that the Executive Director is authorized to execute acceptance of this proposal for and on behalf of the DDA and that the design and construction observation fee be charged to the DDA’s FY 2007 and FY 2008 Infrastructure budget.

A Roll Call Vote was recorded as follows:

Ayes: Brighton, Cosgrove, Darbor, Goodrich, Haas, Miller, Olney, Warfield

MOTION CARRIED

Public Hearing – 2008 Downtown Development Authority Budget
Warfield moved, Cosgrove supported, to open the Public Hearing for the Fiscal Year 2008 Delhi Charter Township Downtown Development Authority budget.

A Voice Poll Voice was recorded as All Ayes

MOTION CARRIED

There was no public comment.

Warfield moved, Cosgrove supported, to close the Public Hearing for the Fiscal Year 2008 Delhi. Charter Township Downtown Development Authority budget. A Voice Poll Vote was recorded as All Ayes

MOTION CARRIED

BUSINESS

3. Approve 2008 Downtown Development Authority Budget

Mrs. Cosgrove inquired about the difference in the total for utilities for 2007 and 2008 and why the line item was in a new budget category for 2008. Mr. McFadyen stated the Accounting Department placed utilities under the Other Expenses category since the DDA will be responsible for the full share of utilities of 2045 Cedar in 2008. Olney moved, Warfield supported, to approve the Fiscal Year 2008 Delhi Charter Township Downtown Development Authority budget and submit it to the Township Board of Trustees for Public Hearing and Adoption.

A Roll Call Vote was recorded as follows:

Ayes: Cosgrove, Darbor, Goodrich, Haas, Miller, Olney, Warfield, Brighton

MOTION CARRIED

5. Approve Reimbursement Agreement with Dart Container for Storm Drainage Construction

Mr. McFadyen reviewed his memorandum regarding the reimbursement agreement.

Darbor moved, Miller supported, that the Delhi Charter Township Downtown Development Authority Board of Directors authorizes the DDA’s Executive Director to execute the reimbursement agreement between the DDA and Dart Container Corporation for the purchase of easement rights and construction of a storm drain in accordance with the terms and conditions of the Executive Director’s memo dated October 18, 2007 on the subject of this drain. It is further moved that the DDA will reimburse Dart Container Corporation a total of $53,060 for the purchase of the easement and drain with the cost being charged to the DDA’s 2007 Infrastructure Budget.

A Roll Call Vote was recorded as follows:

Ayes: Darbor, Goodrich, Haas, Miller, Olney, Warfield, Brighton, Cosgrove

MOTION CARRIED

6. Approve 2008 DDA Board Meeting Date Schedule

Cosgrove moved, Warfield supported, to approve the schedule of the Delhi Charter Township Downtown Development Authority Board meeting dates for 2008.

A Voice Poll Vote was recorded as All Ayes

MOTION CARRIED

REPORTS

Executive Director - Mr. McFadyen reviewed his monthly report with the Board. Gary Smith has resigned from the DDA board as he is moving out-of-state. Board members are urged to give Mr. McFadyen some ideas for recognition of Gary Smith’s tenure on the Board. The public information meeting for the Cedar Street reconstruction from Dallas to Holbrook will be held October 24, 2007 at the CSC with Supervisor Goodrich conducting the meeting. This is being held at the request of the Road Commission.

Marketing Committee - Ms. Olney stated that the Our Town fall edition would be mailed within the next week. 34 different businesses will use the Holiday promotion spots on WILX. The focus group met October 15 with three different business people with interests in Delhi and there were positive comments about what Delhi is doing; with all three stating they see a strong feeling of community in the Township.

Planning Commission - There was no report.

Supervisor
Township Supervisor Goodrich reported he was meeting with Locke Township officials regarding outcounty Sheriff Dept. patrol services. The township is increasing rental inspection fees. Mr. Haas commented that 60% of Lansing housing is rental.

Treasurer
Mrs. Cosgrove reported that the cash and investments as of 9/30/07 was $5,627,802.

Members
There were no additional comments from DDA board members.

ADJOURNMENT The meeting was adjourned at 8:13 p.m.